A lease agreement renewal letter is a document that communicates a tenant’s intention to renew their lease agreement with the landlord or property manager. A lease agreement renewal letter sample is a useful tool for tenants who need guidance on how to write a letter that is clear, professional, and effective in communicating their desire to extend their tenancy.
When drafting a lease agreement renewal letter, it is important to keep in mind some key elements that will make your letter effective. These include:
1. Begin with a cordial greeting: Open your letter by addressing the landlord or property manager by name and expressing your appreciation for the opportunity to rent their property.
2. State your intention to renew: Clearly state in the opening paragraph that you are interested in renewing your lease agreement. This will set the tone for the rest of the letter.
3. Mention any changes: If there are any changes or modifications to the lease agreement that you would like to request, it is important to mention them in your letter. This may include changes to the rent amount, lease term, or other details.
4. Be specific about the renewal terms: Clearly state the terms of the lease agreement renewal, including the length of the new lease, the monthly rent amount, the date the renewal will begin, and any other pertinent details.
5. Provide contact information: Be sure to provide your contact information, such as your phone number and email address, so that the landlord or property manager can easily reach you with any questions or concerns.
6. Close the letter on a positive note: End the letter by thanking the landlord or property manager for their time and consideration, and expressing your continued interest in renting the property.
A sample lease agreement renewal letter might look something like this:
Dear [Landlord/Property Manager],
I am writing to express my interest in renewing my lease agreement for [Apartment/House] located at [Address]. I have greatly enjoyed my time living in this property and would like to continue doing so for another lease term.
I am requesting the following changes to the lease agreement: [list any changes or modifications you would like to request].
I propose that the lease agreement be renewed for another [X months/years], beginning on [Date], with a monthly rent amount of [Amount]. I have enclosed a check for the first month’s rent, as stipulated in the lease agreement.
Please feel free to contact me with any questions or concerns. I can be reached at [Phone Number] or [Email Address]. Thank you for considering my request. I look forward to hearing from you soon.